Have you ever wondered why some chairs at HOA board meetings are often empty? The answer is simple. Many homeowners don't know what their HOA board does or how it affects them.
However, Homeowners Association (HOA) meetings are important.
They are where your community makes big decisions about your neighborhood. Decisions that can affect what your HOA fees are, what color you can paint your house, and more.
But getting homeowners to join in can feel nearly impossible. Here are several methods that could boost the number of neighbors ready to take part in shaping their community.
Craft an Agenda That Draws Crowds
When the HOA meeting agenda relates directly to the interests of homeowners, they're more likely to attend. Start by making sure your agenda isn't a list of vague topics.
It should provide a snapshot of the key issues to be discussed. Also, highlight how these discussions can affect their daily lives.
If an upcoming meeting will tackle significant changes, make sure that's front and center of the meeting invite. This transparency shows homeowners you value their time and their input.
Promote Meeting Attendance Through Incentives
Let's be honest: HOA meeting attendance might get a significant boost if there's something extra in it for your neighbors. Consider offering door prizes, such as gift cards to local San Antonio area businesses, to encourage turnout. Another option could be to hold a fun event after the meeting, like a potluck or an ice cream social.
Not only do these incentives provide a little extra push for attendance. They also help build a sense of community, making future meetings more appealing.
Use Various Communication Tools
In a city as big as the San Antonio area, word-of-mouth won't get the job done. To ensure everyone knows when and where meetings are happening, use a range of HOA communication tools.
This can include social media, email newsletters, community bulletin boards, and even a mailbox flyer. A mix of digital and physical notices can cover different preferences and ensure no one misses out on the message.
Keep Meeting Topics Relevant and Varied
People lose interest when meetings become repetitive. To keep the community engaged, switch up the HOA meeting topics from time to time.
Include discussions about community projects, local events, or safety initiatives. Occasionally, hold other types of HOA meetings.
For example, a town hall for larger discussions or smaller committee meetings for specific interests. A diverse approach can cater to the various concerns and interests of the community. It also keeps the meetings fresh and interesting.
HOA Board Meetings: Create an Active Community
Getting more homeowners to show up to HOA board meetings isn't just about sending out a bunch of reminders. It's about making each meeting feel important, welcoming, and worth everyone's time. By following the tips above, you can help make your meetings more productive and enjoyable for all involved.
PMI brings over 20 years of experience solving problems and exceeding the expectations of our clients. We provide our clients with the tools and resources they need to manage their communities. To learn more about how we can help you, contact us today!
